I have been employed by River City Construction for almost 16 years in the payroll department. Before learning about Mobile Field Manager™ by Viewpoint Construction Software at one of our User Group Meetings in St. Louis two years ago, we were completely dependent on hand-delivered, faxed or emailed time sheets.
On average, we could have 200 pages of time sheets that would need to be re-entered into eCMS. Upon discussion with management, we decided to streamline our entry process and save time for our payroll department. Mobile Field Manager has surpassed our expectations, especially in the area of cost savings.
AN EASIER WAY TO TRACK LABOR HOURS
Before Mobile Field Manager, our field supervisors would have to hand write time sheets for each employee, and then break out the hours by cost code. With 30 to 40 field employees, filling out time sheets could take up two hours a day. The supervisors would then send their information into our department for us to duplicate on eCMS. River City has two employees in the payroll department to enter that time. Before switching to Mobile Field Manager, it would take one employee four days to enter time for contract jobs; now, that time has been reduced to two hours.
BETTER VISIBILITY
In the past, as field employees moved from job to job, hours were missed for the travel time or even missed completely. Now, the supervisors can see what has been entered by someone else, eliminating the hour travel time. As cost codes are added and activated, the superintendents usually have the most current information onsite because Mobile Field Manager is integrated with eCMS.
REDUCE ERRORS
By greatly reducing time duplication errors, as well as human error, we have been able to reduce calls to our department from the field. Supervisors can make corrections to cost codes before time is uploaded on our end, therefore reducing the amount of time we spend correcting costs in job costing.
BETTER REPORTING
The project managers and supervisors have found the reports to be beneficial to them on the jobsite. They have “hour” information by cost code immediately, rather than having to wait for payroll to be updated. They don’t have to call the office for total hour information to write change orders, field work orders, or even while working on projected labor reports. Our accounts receivable department even utilizes the reporting section for backup on our time and material projects for the “owners” of the projects we are working on. Rather than giving them a copy of a handwritten time sheet (that even I couldn’t read), they have to print out the Mobile Field Manager report in a clean and professional format. We have shaved our check run-times down from five hours to three hours on Wednesdays when we print checks. We handle around 400 checks per week, which are now completed by 2:30 p.m. on Wednesday.
“Mobile Field Manager has surpassed our expectations, especially in the area of cost savings.” – Colleen Miller, Payroll
SAVE TIME AND MONEY
Because Mobile Field Manager has saved our company time and money, we eliminated the need to hire another employee in the payroll department
All in all, we reduced the amount of time spent processing time sheets and were able to reallocate those resources to replace any employee who we unexpectedly lost without the need and expense to rehire. Mobile Field Manager also has reduced the number of errors coming in from the field and the time spent in payroll correcting those errors and generating new paychecks. Perhaps most importantly, we’re now able to give field employees real-time information as to where their job stands.
Learn More About Mobile Field Manager By Viewpoint
About Viewpoint
Viewpoint, a leader in meeting the collaborative and information needs of the AEC industry offers construction-specific solutions for a variety of professionals including small, medium, large and enterprise contractors. Viewpoint solutions include takeoff and estimating, project management, accounting solutions, enterprise resource planning, project and BIM collaboration, mobile field-to-office and enterprise content management. Viewpoint customers include more than 30 percent of the ENR 400 and have the most technology partnerships with the top 50 mechanical and electrical contractors in the United States. Viewpoint serves as the technology partner of choice to the construction industry and delivers the right solutions on the right platform, including cloud, SaaS and on premise solutions and provides customers improved accountability, efficiency and productivity throughout the U.S., Canada, the United Kingdom, Europe, the Middle East and Australia. For more information, please visit www.viewpoint.com.
