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When a construction fleet couples GPS tracking technology with fleet management software, a flood of real-time insight and tangible benefits are unleashed.

Combining the forces of these powerful monitoring tools can significantly improve construction fleet operations and impact a company’s bottom line. Integrating GPS and fleet management software provides more visibility into fleet operations than ever before.

Prevent fuel theft

Fuel is a significant fleet operations cost (60 percent of fleet budgets to be exact), so every penny counts. When staff is entrusted with fuel cards, sometimes the honor code is not enough. By integrating GPS and fleet management software, management can hold staff accountable and prevent fuel theft. Fuel card transactions are flagged if fuel transaction location and fleet asset location exceed a designated distance threshold.

Additionally, GPS and fleet management software integration gives fleet managers deeper insight into fuel expenses to monitor metrics such as equipment idle time and provides the confidence that fleet dollars are well spent.

Automate asset maintenance workflows

When establishing and following a preventative maintenance (PM) schedule, accurate odometer readings are vital to ensure asset maintenance is conducted at the optimal time. GPS and fleet management software integration can improve fleet maintenance precision by pulling real-time odometer readings and automatically updating maintenance workflows.

Without a GPS and fleet management software integration, non-PM issue resolution relies on the staff to report problems to management. However, field staff tend to delay the process because they are constantly busy with limited time to document issues and inform the appropriate people. As a result, maintenance becomes retroactive and leads to asset downtime, which can cost fleets close to $800 per vehicle per day and result in lost business. Also, poorly maintained vehicles and equipment age faster than those properly maintained and must be replaced at least 50,000 miles before a comparable regularly maintained asset.

Fleet managers can be more proactive about fleet maintenance and reduce asset downtime using diagnostic trouble codes (DTC) and engine fault alerts. GPS and fleet management software integration enables these alerts to automatically notify fleet managers of asset issues for immediate resolution if necessary.

Improve driver safety

Because 20 percent of fleet vehicles are involved in some form of crash every year, a top priority for construction fleets is keeping staff and assets safe. Construction fleets operate heavy-duty equipment and must minimize risk and remain compliant with many government regulations.

Supplementing GPS with fleet management software provides better insight into vehicle and equipment status and enhances fleet team collaboration. As a result, there is better communication when staff are on or between project sites and the likelihood of on-road vehicle issues and maintenance-related accidents is reduced. This ensures that the staff is safe while onsite and on the move.

Fleets can also reduce accident-prone driver behavior with the monitoring capabilities of these systems. GPS tracking tools can identify behaviors like harsh acceleration and braking while fleet management software communication capabilities can help coach staff and ensure visibility into their daily activities.

Improve data accuracy

Fleet team members’ time is valuable and best spent acting on fleet data rather than manually entering data and correcting mistakes. When GPS is supplemented with fleet management software, asset data points like odometer reading, DTC alerts, fuel-up location, real-time geolocation and asset status are updated in real time and no manual data entry is required.

Greater data accuracy helps construction fleets:

  • save time;
  • analyze operations costs;
  • reduce labor spent inputting and correcting data;
  • track cost-per-mile and other fleet metrics more accurately;
  • make more informed fleet decisions; and
  • better track heavy-duty asset utilization.

Save time through automation

Greater efficiency leads to greater productivity. When construction fleets automate manual tasks like data entry, issue notification and data importing and exporting, more time can be spent doing.

GPS and fleet management software integration puts fleet management on autopilot by compiling all fleet data, automating tasks and providing greater fleet insight. Fleets using telematics have reported increased productivity and 12 percent decrease in labor costs. With automated tasks, construction fleets can shift the time spent on manual tasks to action-oriented tasks that will improve fleet operations and help meet business objectives.
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